Introduction to Meet Plus Meeting Room

1. Why do we create this feature?

As we all know, meetings can be initiated in Teams channels anytime, but the generated meeting link is always unique. If you wish to invite others to join the meeting by sharing the link, follow a series of steps: copying the join info, locating the invitees, and sending the link....... Imagine if the invitees are outside your organization or if such meeting situations occur frequently with the same group of people, generating new meeting links and sharing them each time seems redundant. The situation might differ in offline scenarios: a few calls gather everyone at a predetermined location for immediate communication. The essence of this process is promise, and some regular gatherings occur at fixed locations, such as meeting rooms. Translating this to online scenarios, wouldn't it be more efficient if we could hold meetings with a consistent group of people using a permanent link? Wouldn't that solve the problem mentioned earlier?

2. What is Meet Plus Meeting Room?

Meet Plus Meeting Room is a unique feature that generates an exclusive meeting link for you, which means you will get the same link whenever you open it. It won't automatically bring up the audio and video settings window because you can join the meeting anytime through the link. All references to "meeting room" below refer to "Meet Plus meeting room."

3. Personal Meeting Room

The personal meeting room is a unique meeting link exclusively for the individual user. Only this user can edit or view it. While users can share the link to invite others to join, each participant needs the user's approval to join the meeting.

4. Regular Meeting Room

The difference between a personal meeting room and a regular meeting room is that the latter belongs to the organization. Moreover, it can also be invisible to others in specific settings. While the regular meeting room is visible to all users within the organization, only the creator possesses editing privileges.

5. User Stories

5.1 External Contact

Patti is a corporate sales representative who frequently conducts online meetings with employees from Pear Inc., Banana Inc., and Watermelon Inc., so she established three meeting rooms for these companies.

She emailed the room link to representatives from these companies, indicating they could access the meeting room during business hours for ongoing support and communication.

5.2 Internal Contact

Patti is in charge of scheduling daily and weekly meetings for the group. She set up two meeting rooms and shared the links in the channel. Now, team members can participate in daily and weekly meetings using these permanent links at the scheduled times.

5.3 Online Classroom

Patti is an online instructor who conducts teaching sessions and answers questions on a fixed schedule weekly. She established several meeting rooms for each class and shared the course timetable and room links with the students. He no longer needs to arrange individual appointments for each lesson. Instead, enter the "classroom" promptly under the course schedule to commence the class.

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